Yours sincerely, [Name, Employee ID] Allegation: “You submitted inflated travel bills for March 2025 – violation of company policy.”
I have reviewed the notice. I accept responsibility for one error and deny the remaining allegations with evidence.
Dear Sir,
Yours faithfully, [Name, Roll No., Enclosures: 3] Allegation: “On 5‑April‑2025, you reported 3 hours late without prior intimation – gross misconduct.”
| Allegation | My response | Evidence | |------------|-------------|-----------| | Bill #101 inflated by ₹5000 | – It is a hotel bill for 2 nights. Tariff is ₹2500/night = ₹5000 correct. | Hotel invoice & booking confirmation | | Bill #102 – taxi without approval | Admitted – By oversight, I took taxi when train was cancelled. I will bear the ₹1200 cost. | Train cancellation screenshot | | Bill #103 – duplicate meal claim | Denied – Meal was with client. I have client’s email thanking me. | Client email dated … | example of show cause letter reply
My child had a sudden high fever, and I had to take her to the emergency clinic. I have attached the medical certificate and time‑stamped pharmacy bill.
Dear Sir,
Thank you for your understanding.